2020 Virtual Event Frequently Asked Questions

2020 Season Questions

Q: Where can I find competition information, changes and updates?

Q: Why is the event being transitioned to a virtual event?

  • A: We have made the choice to transition all non-dynamic event participation to a virtual platform for the purpose of maintaining the significant educational components that participation in SAE Collegiate Design Series events provides.

Q: Are my teams document submission deadlines changing?

Q: How will teams be expected to participate in static events?

Q: Will there be any aspect of the virtual event where teams can demonstrate their vehicle in a dynamic type atmosphere? (example: Can we submit a video of our vehicle completing dynamic tests?)

  • A: There will be no dynamic testing virtually. We will not accept videos of your vehicle. SAE International and the Collegiate Design Series do NOT encourage student teams to go against your University’s imposed restrictions or your local Government’s current quarantine/guidelines. Your team should NOT be meeting to video, run your vehicle or to collaborate as a group physically for any reason.

Q: How should we continue to work as a team with our University/Governments restrictions?

  • A: We recommend that teams work together through online platforms such as, Google Hangouts, Skype, Facetime etc. SAE International and the Collegiate Design Series do NOT encourage student teams to go against your University’s imposed restrictions or your local Government’s current quarantine/guidelines. Your team should not be meeting to video, run your vehicle or to collaborate as a group physically for any reason.

Q: Will my team receive a refund if they do not participate in the Virtual Event?

  • A: No refunds will be issued, as we are modifying the 2020 events, not cancelling them. Much of the administration of the programs are a year-round endeavor, and have already occurred. Registration fees and sponsorship funding will be applied to the benefits teams will still receive as part of the 2020 competition season like giveaways, award money, and transitioning the events onto a virtual platform.

Q: I have aleady graduated can I still take part in the Virtual part and Sponsor engagements?

  • A: Yes, students and recent graduates can still participate in the virtual event. Any student that has graduated during or after December 2019 is welcome to participate.

Q: Do I need to be an SAE member to participate in the Virtual Event?

  • A: Yes, you should still have an active membership with SAE International or one of the following societies: SAE Australasia, SAE Brazil, IMechE, VDI, or JSAE.

Q: How can I interact with sponsors now on a virtual level?

  • A: You can get connected with 2020 sponsors now through our new Sponsor Portal. Students can upload resumes to get noticed for co-op, internships and open positions. Access for the Sponsor Portal can be found by logging into your account at www.fsaeonline.com. Sponsors will also be participating the virtual event on Friday, June 19th in the form of sponsor booths and sponsor skillshops.

Q: When will we have final details on the Virtual Event?

  • A: The Collegiate Design Series team is working diligently to finalize the virtual event and will roll out more details to you and your team as soon as we possibly can. Please stay up to date on newsfeed posts, social media and the mobile app the latest updates.

Q: Will awards still be given for the 2020 season?

  • A: Yes, the Collegiate Design Series is evaluating how to still distribute awards to top performing teams of static events.

Q: Will we still get our CDS event giveaway stuff/swag?

  • A: Yes! We will be contacting teams soon for shipping addresses for event items such as the DS Solidworks t-shirts, giveaway items, etc.

Q: If the COVID-19 pandemic clears up prior to any of the events regularly scheduled dates, will SAE and the Collegiate Design Series move forward with holding these events the way that they were originally planned?

  • A: No, we will be moving forward with a virtual event season regardless of how COVID-19 progresses over the next few months.

Q: Can I get a refund on my travel?

  • A: Many airlines are offering change fee waivers for booked airfare. Many hotels are also being extra lenient during this unprecedented time. Please contact your travel provider for their currently established fee and cancellation policies.

2021 Season Questions

Q: Will the 2021 events be in the same location as the 2020 events?

  • A: The Collegiate Design Series team is working with current and future organizers to finalize the 2021 schedule. As soon as the schedule is finalized, it will be announced on the newsfeed.

Q: How does this Virtual Event impact my teams design in 2021?

  • A: We will still be releasing a 2021 rulesets this summer. We do not want this to impact your team’s creativity and innovation next year. We encourage students to always push forward with their designs.

Q: Do we get a Pre-Registration spot for each competition we are currently registered for

  • A: Yes, you will receive a pre-registration spot for 2021 for each event that you have a registered team in for 2020. The pre-registration spot for 2021 will be for the same event location. To be eligible to receive your pre-registration spot, you must participate in the static presentations and the virtual event on June 19th.

Q: I am a waitlist team, do I get a Pre- Registration spot?

  • A: No, pre-registration spots will only be held for currently registered 2020 teams.

Q: I am a waitlist team, can I participate in the Virtual Event?

  • A: Yes! Waitlist teams will have the ability to participate in certain aspects of the 2020 virtual event such as: recorded sponsor skillsop sessions. recorded expert talks, and team social media challenges.

Q: I am waitlist team, can I Pre- register for the waitlist?

  • A: No, currently we are unable to pre-register for the waitlist.

Q: How does pre-registration work for my team? Do I still need to register during registration week for 2021?

  • A: Teams that have pre-registration spots for 2021 will have the ability to register themselves online the same way you typically register – the only difference is that you will be asked to register the week prior to registration opening. A spot will be held for your team to secure if you wish to take advantage of it. If your team fails to register during the pre-registration window, you will forfeit your pre-registration opportunity and will have to take your chances when regular registration opens. More structured instructions to come in the months leading up to 2021 registration.

Q: What if my team does not want to take a Pre-Registration spot?

  • A: If your team decides to not register during the pre-registration window for whatever reason, you will forfeit your pre-registration opportunity and must take your chances when regular registration opens.

Q: What if my team wants to register for a different competition than the one we are currently receiving a Pre-Registration spot for?

  • A: In this situation you would simply not secure your pre-registration spot during the pre-registration window. Once regular registration opens, you would then take your chances at securing a registration at the competition of your choice.